microsoft office - ReadWriteWeb http://www.readwriteweb.com/feeds/tag/microsoft office en Copyright 2012 Richard MacManus readwriteweb@gmail.com Mon, 13 Feb 2012 18:03:32 -0800 http://www.sixapart.com/movabletype/?v=4.35-en http://blogs.law.harvard.edu/tech/rss Microsoft Releases OneNote, Its First Office App for iPhone onenote150.jpgNo, it's not Microsoft Word or Excel, but with the release of OneNote Mobile for iPhone today, Microsoft has made the first move towards putting its Office suite on the iPhone.

It's a note-taking app, and the mobile version lets you easily jot down notes, record audio, and scan documents. The app will sync information with your OneNote notebooks via Windows Live SkyDrive, and you'll be able to access your notes online via Office Web Apps. "While the OneNote Mobile app naturally doesn't have all of the functionality of the full OneNote 2010 desktop application for your computer," says Microsoft, "it's optimized for your iPhone's display and lets you handle the basics with ease." OneNote is also Windows only; there's no native Mac version.

]]> OneNote may be one of the lesser known products of the Office suite, although according to Microsoft, it is installed on 78 million PCs in the U.S. But the move to release this piece of the office suite is interesting nonetheless, particularly now that Microsoft has its own mobile phone, the Windows Phone 7. Device doesn't matter, says Microsoft, but Office apparently still does. According to Microsoft Office unit Vice President Takeshi Numoto, "Whether it's on a PC or Mac, a mobile phone or online through the Web Apps on multiple browsers, we continue to bring Office to the devices, platforms, and operating systems our customers are using.

The app is free, but only for a limited time.

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http://www.readwriteweb.com/archives/microsoft_releases_onenote_its_first_office_app_fo.php http://www.readwriteweb.com/archives/microsoft_releases_onenote_its_first_office_app_fo.php Microsoft Tue, 18 Jan 2011 11:15:36 -0800 Audrey Watters
Good, But Not Too Good - Microsoft Seeks Sweet Spot With Docs.com microsoft_logo_dec09a.jpgMicrosoft announced new features today to Docs.com, a Facebook-integrated Web app that lets users create multi-author Word docs, Excel spreadsheets and PowerPoint presentations for free.

The new features themselves are not earth-shattering, but they show how the team behind Docs.com continues to improve and innovate. The question is, how far will Microsoft go to make Docs.com better before the free service starts to undermine its flagship Office products?

]]> Docs.com is part of Microsoft's response to Google Docs, the Web app that revolutionized collaborative editing and introduced people to the idea of letting documents live in the cloud, for free.

Microsoft Office Home and Business 2010, which includes Word, Excel, PowerPoint, outlook and OneNote, costs $279.99 - which seems staggering in the age of so many free Web-based productivity tools.

docs.com.jpg

Microsoft seems to be hoping that Docs.com will convert free users into paid users of Microsoft Office. The company never misses a chance to mention that Docs.com is "built on Microsoft Office 2010" and has "full compatibility with Microsoft Office:"

"The fact that we've been able to adapt the Office 2010 'Web Apps' technology to work directly with Facebook truly speaks to the flexibility and power not just of the Facebook platform, but also of the Office system's rich 'contextual collaboration' capabilities."

Docs.com is just one front in the Microsoft-Google battle over office products. Docs.com seems to be combining the large, engaged (and young!) user base of Facebook with the technology of Microsoft Office Live Workspace. Workspace is a collection of web apps for sharing and collaborating on docs saved on the Web, available for personal use for free.

The features announced today include the ability to tag a document with keywords, search for documents by keywords and authors, and a few tweaks to the interface. The changes are evidence of Microsoft's genuine push to give users a free, Web-based alternative to Google Docs - and it's going well. The challenge will be for Docs.com to beat Google Docs without replacing Microsoft Office 2010.

UPDATE: Docs.com is still in beta testing but I'm told you can get an invite from an existing user via Facebook. To get an idea of how it works, check out the video tutorial.

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http://www.readwriteweb.com/archives/good_but_not_too_good_-_microsoft_seeking_sweet_sp.php http://www.readwriteweb.com/archives/good_but_not_too_good_-_microsoft_seeking_sweet_sp.php Microsoft Tue, 24 Aug 2010 18:00:51 -0800 Adrianne Jeffries
Google Introduces Better Word and PowerPoint Previews for Google Docs Mobile google_docs_logo_feb09.pngJust last week, Google introduced better Microsoft Word previews for the desktop version of Gmail. Today, Google also launched a similar feature for the mobile version of Google Docs, the company's online office suite. Now, Android, iPhone and iPad users can see high-fidelity previews of their Word, PowerPoint and PDF documents right in their mobile browsers.

]]> mobile_docs_preview.jpgThese previews retain almost all of the formatting from the original document, including headlines and columns, as well as footnotes and endnotes. Until now, you had to download these documents to view them on your mobile device. In the mobile previewer, you can pan and zoom within a page. On Apple's platforms, you can also use the pinch-to-zoom gesture to zoom in or out.

Sadly, the new previewer does not support Excel spreadsheets. Given that a lot of people use spreadsheets in lieu of a full-blown database to store information, it would be nice if Google allowed its users to preview these documents as well.

Docs Only: No New Previewer for Mobile Gmail (Yet)

Just a few days ago, Google also launched a new version of its document previewer for the desktop version of Gmail. This new previewer also provides users with high-fidelity previews and replaces the old "view as HTML" feature in Gmail with a far superior offering. For now, though, the mobile version of Gmail does not offer the new Google Docs previews yet, though we would be surprised if Google didn't add this feature very soon.

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http://www.readwriteweb.com/archives/google_docs_microsoft_office_previews.php http://www.readwriteweb.com/archives/google_docs_microsoft_office_previews.php News Mon, 28 Jun 2010 11:59:48 -0800 Frederic Lardinois
Google Docs Simplifies Collaboration With Sharable Links As Microsoft moves into the cloud with Web-based versions of its Office suite of applications, Google has been beefing up Google Docs to stay one step ahead. The Big G has just made it much easier to share documents online through the service's online document editor, Google Docs. Previously, users who wished to share documents with others had to send a formal invitation through email, but now sharing can be as easy as sharing a link. These changes come on the heels of enhanced collaboration features which were recently added to Docs to give it more of a Google Wave feel.

]]> docs-sharing_jun10.jpgEach document created Google Docs can now be given a privacy rating on a tiered system. Documents users want to keep to themselves should be kept "Private," while others they wish to share can either be set to "Anyone with the link" or "Public on the web."

Google describes the former of these as equivalent to having an unlisted number - where anyone with the correct URL to a document can view it, but it won't be searchable on Google. The latter option makes the document fully public, and puts the URL in the "phonebook," which means anyone could stumble onto the document through a Google search.

Visibility options are now clearly displayed next to each document on the Google Docs homepage, and users can make bulk changes to many documents at once in their settings. Additionally, users can create a customized URL for their docs to make sharing faster and easier to understand than a jumbled stream of letters and numbers.

These new sharing features, coupled with the addition of Wave-like real-time collaboration and chat continue to push Google Docs to the forefront of online document editing solutions. Microsoft may be slowly catching up by offering Web-based versions of Word, Excel and other Office products, but Google's simplicity, ease of use and Web-native functionality maintain its position as the better choice at the moment.

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http://www.readwriteweb.com/archives/google_docs_makes_sharing_simple.php http://www.readwriteweb.com/archives/google_docs_makes_sharing_simple.php Google Thu, 17 Jun 2010 11:00:00 -0800 Chris Cameron
Hands-On With Microsoft Docs.com docs_logo_apr10.jpgEarlier this week, Microsoft launched its Facebook connected online office suite Docs.com. Docs offers online versions of Microsoft Word, Excel and PowerPoint. Users can also choose to share these documents with their Facebook friends. Overall, Docs falls somewhat short of being a replacement for a desktop office suite. Even though it offers a better interface than Google Docs and Zoho, its functionality often feels deliberately crippled in order to push users to use (and buy) Microsoft Office.

]]> Word Web App

Among the three tools in Docs, the Word web app comes the closest to fulfilling its promises. While it isn't ready for managing highly complex documents, it's more than sufficient for editing standard text documents collaboratively.

The Word web app includes all the basic editing features one would expect from a stripped-down version of Word, but you can't add footnotes, for example, or insert tables from your Excel files. Thankfully, though, Word will not strip any of these features out of the file. Once you download the file or open it up in Word, your footnotes and will reappear.

This ability of Word to keep a document's formatting shows that Microsoft deliberately chose not to support these features in the web app.

word web app

Excel Web App

Among all of the apps, the Excel app is the most basic of the three apps included in the suite. It can only read documents in Microsoft's Office 2007 format, for example, while all the other tools also support older formats. That, by itself, could be a show-stopper for some users, but the most egregious omission here is that there is no graphical interface for entering a formula. Instead, you have to type every formula by hand, which is a slow and error-prone process.

The good news, though, is that the Excel web app can read all the formulas in imported files. It's clear, though, that the app is only really meant for editing existing documents and not for creating new ones.

PowerPoint Web App

ppt_web_app_docs_apr10.jpgThe PowerPoint web app did a nice job at opening every PowerPoint file we threw at it. When it comes to editing, however, the app is also very stripped down. You can use it to create a basic outline of your presentation or change the order of your slieds, for example, but you can't add floating images, backgrounds and resize text and image fields. You can, however, add and edit SmartArt clips.

Bugs

While the whole office suite ran very well in all the browsers we tested (except for Safari on the iPad, which displayed the documents just fine but crashed when we tried to edit), Microsoft still has to fix before Docs can become a run-away hit. While Docs has no issues importing most Microsoft Office documents, editing uploaded documents can be tricky.jpeg_error_docs.jpg If you set Microsoft Office on the desktop to track the changes you make to a document, for example, the web apps will refuse to let you edit the document. We also ran unto issues with image uploads, which, at times, didn't finish. Docs also often complained that the images we tried to upload were not compatible with Docs, even though they were just standard JPEGs.

Verdict

Microsoft clearly wants users to see Docs as an addition to the traditional Microsoft Office desktop suite and not as a replacement for Office. After using Docs for a while it quickly becomes obvious that a lot of the limitations Microsoft imposed are not due to the fact that Docs runs in the browser, but simply due to the fact that Microsoft didn't want to include them.

While Microsoft is partnering with Facebook on this project, Docs feels like it is stuck between two worlds: the new reality of how people collaborate and share content online - and Microsoft's intent to preserve its old revenue streams for as long as possible.

To some degree, Docs feels similar to Apple's office suite for the iPad. While Pages, Numbers and Keynote on the iPad are sufficient for most basic tasks and hold a lot of promise, users with more than the most basic needs will come away frustrated.

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http://www.readwriteweb.com/archives/hands-on_with_microsofts_online_office_suite_docs_com.php http://www.readwriteweb.com/archives/hands-on_with_microsofts_online_office_suite_docs_com.php Product Reviews Fri, 23 Apr 2010 10:40:31 -0800 Frederic Lardinois
Docs.com: Facebook and Microsoft Go After Google Docs docs_logo_apr10.jpgDuring today's F8 keynote, Mark Zuckerberg announced a number of new products and features for Facebook, including a new collaboration with Microsoft. With Docs.com, Microsoft's FUSE labs just launched an online document editor and viewer that connects directly to Facebook and uses all of the new social features for third-party sites that Facebook announced today.
Docs, for example, allows users to share documents with their Facebook friends, edit them collaboratively and discover documents that their friends have uploaded to their profiles.

]]> Creating Documents in the Cloud and Sharing them With Your Facebook Friends

With Docs, you can create new documents right in the web application or upload them from your desktop. Docs gives you the option to share documents privately or you can allow a select group of your Facebook friends to edit the document with you. A button next to every document allows you to add additional editors at any point. In our tests, the editor wasn't working properly yet (though the document viewer works just fine). We will take a closer look at Docs editing features once it is fully up and running.

msft_docs_example.jpg

friends_on_docs.jpgIn addition to being able to create and view documents, Docs.com's Facebook integration will also allow your friends to discover these documents (if you choose to share them). You can also add a new tab to your profile page that shows all the documents you have shared with your friends. This also means that you can use Facebook to discuss these documents in public, just like you would discuss any other status update on the site.

Attacking Google

There can be little doubt that this is a direct attack against Google Docs. Even though Google Docs only offers relatively basic editing features, the service's collaboration tools allow it to stand out from Microsoft's products. Until now, collaborating on Microsoft Office documents was always a rather difficult task for Office users and generally involved using third-party software.

It remains to be seen how many people in an office environment will really want to connect their documents to Facebook. For students and other Facebook users who aren't using this tool in a corporate environment and just want to share documents with each other, however, this looks like a great solution.

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http://www.readwriteweb.com/archives/docscom_facebook_and_microsoft_go_after_google_doc.php http://www.readwriteweb.com/archives/docscom_facebook_and_microsoft_go_after_google_doc.php News Wed, 21 Apr 2010 11:24:06 -0800 Frederic Lardinois
OffiSync Introduces Real-Time Co-Authoring Between Microsoft Office and Google Docs OffiSync is launching an all-new version of its Microsoft Office to Google Docs synchronization tool, a plugin that's a "must-have" for anyone still straddling the two worlds of office suites: that is, the desktop-based world of Microsoft software and the web-based world of Google Docs. In the updated version of OffiSync, set to arrive minutes from now, you'll be able to co-author documents in real-time between Microsoft Office and Google Docs, no matter what version of the Office software you use. There are a few other new features too, including improvements to search, added Google Sites support and the ability to store any file type, but it's the co-authoring feature that's today's biggest reveal.

]]> Real-Time Co-Authoring!

Previously, the OfficSync plugin integrated into Microsoft Office's toolbar, appearing as a new menu or tab in its ribbon interface. From here, you could choose to open, save, search or share a Microsoft Office file in any of the suite's flagship programs (Word, Excel or PowerPoint).

However, when it came to the "collaboration" aspect - the standout feature of Google Docs, OfficSync only provided the tools that gave others' access to files hosted on Google Docs. It didn't provide the real-time editing capabilities, such as those found in Google's spreadsheets program (or, as of yesterday, in Google's documents program, too).

But now, OfficSync users can use the software of their choice - Office or Docs - and their changes are sent to the other collaborators in real-time. The changes don't magically occur, keystroke by keystroke, but are pushed to others when the "Save" button is clicked in Microsoft Office or when changes to the Google Docs online version are saved. Office users will see a pop-up message informing them the file was changed and they can then preview the changes, ignore them or update the file. That message is sent in real-time to all users.

You can see the co-authoring feature in action here on YouTube

Other Features

In addition to the standout real-time collaboration feature, OfficSync also now includes a few other features worth mentioning too, such as:

  • Support for any file type: OfficSync now supports Docs' ability to store files of any type. What this means for Office users is that you can chose to store your Office documents in their native format without "converting" them to Google Docs format. This is ideal for preserving some of the advanced formatting that Docs doesn't support.
  • Improved Google Sites Support: OfficSync automatically detects all the Google Sites you have access to and lets you edit those files. You can even create new Google Sites from within Office.
  • OfficSync Task Pane: A sidebar panel for Office that shows collaborators, recent documents, documents starred in Google Docs, recently shared documents and more.
  • Improved Integrated Search: The new version includes improved integrated Google Search/Google Image Search functionality, available from the toolbar.
  • Beta support for Office 2010, the next release of Microsoft Office software, itself still in beta, too.

To download the newly updated OfficSync plugin, visit offisync.com/download (available at approximately 12:30 PM EST today).

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http://www.readwriteweb.com/archives/offisync_introduces_real-time_co-authoring_between_microsoft_office_and_google_docs.php http://www.readwriteweb.com/archives/offisync_introduces_real-time_co-authoring_between_microsoft_office_and_google_docs.php Google Tue, 13 Apr 2010 08:38:50 -0800 Sarah Perez
Office Web Apps Expands, More Invited to Join Technical Preview Office Web Applications, the browser-based versions of Microsoft Word, Excel, PowerPoint, and OneNote, are now being made available to more users according to a post on the Windows Live Team blog. The online office suite, which began its initial alpha testing (in Microsoft terms, it's called a "Technical Preview") in mid-September, was originally made available to only a limited number of users. Today, the Technical Preview is opening up, allowing more people to try the Web Apps, Microsoft's first attempt at porting their desktop Office software to the cloud.

]]> About the Web Apps and the Technical Preview

Although still limited to users in the U.S. and Japan, participants in the Technical Preview are able to access the web versions of the Office programs through Windows Live SkyDrive, Microsoft's online cloud storage service and a part of their Windows Live suite of tools and services.

SkyDrive, which provides each user with 25 GB of online storage, is used to host the documents created using the Office Web Applications. For now, the service is entirely free. However, during our earlier interview with Takeshi Numoto, the corporate vice president of the Microsoft Office Product Management Group, we questioned him about future monetization plans for the online suite. He wouldn't confirm any details, only saying that Microsoft was "experimenting" with several options. To date, nothing has changed on that front.

At the moment, the Technical Preview is not offering full access to all the Office programs - only Word, Excel and PowerPoint are currently available. There is a placeholder for OneNote, but it displays a message reading "Still to come..." when clicked. We're told that OneNote support is due later this fall. That should be relatively soon, considering that it's already October.

The web version of Microsoft Word is also incomplete at this time, allowing you to view files but not create or edit them. Only Excel and PowerPoint allow for both read and write access at the moment.

According to Microsoft, the Technical Preview program is designed solely for the purpose of collecting user feedback prior to the broader beta release of the service. No date has been given for the beta launch as of yet but the online suite is due to ship next year alongside Office 2010, the next version of the company's desktop software suite.

How to Join

If you're interested in signing up for the Technical Preview, you'll need to establish a Windows Live ID if you have yet to do so. Hotmail and Windows Live Mail users should already have one - it's your @hotmail.com or @live.com email address. You can then sign up for the Technical Preview program via this link. As noted above, you will need to select either the United States or Japan during signup, as those are the only two countries supported at this time. After completing the sign up process and accepting the license agreement, your Windows Live ID will have access to the Web Applications by way of SkyDrive.

Disclosure: Sarah Perez also freelances for Microsoft's Channel 10. She is not a Microsoft employee.

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http://www.readwriteweb.com/archives/office_web_apps_expands_more_invited_to_join_tech_preview.php http://www.readwriteweb.com/archives/office_web_apps_expands_more_invited_to_join_tech_preview.php Cloud Computing Wed, 21 Oct 2009 06:15:05 -0800 Sarah Perez
Microsoft Launches Office Web Apps and Office 2010 in Limited Beta ms_office_logo_jul09.pngToday at its Wordwide Partner Conference in New Orleans, Microsoft announced that the Microsoft Office suite has reached the 'technical preview' milestone, and that starting today the company will open up the Office beta program to a larger number of users. While a new version of Office is obviously big news for a lot of users, the really interesting part of the announcement is that Microsoft is also releasing more details about the Office Web applications - which are lightweight, browser-based versions of Word, Excel, PowerPoint, and OneNote (Microsoft's note-taking tool). Beta testers can expect invites for the Office Web applications to go out in August.

]]> Office Web: Word, PowerPoint, Excel, and OneNote

We got a chance to talk to Takeshi Numoto, the corporate vice president of the Microsoft Office Product Management Group, last week. He gave us more information about the Office Web applications. The web-based applications were designed to work on any browser and should even work on most mobile browsers. While some functions will only be available when Microsoft's Silverlight is available on a machine, Silverlight is not a requirement to run most features of the web applications. Numoto stressed that the apps will run on Firefox, Safari, and, obviously, IE, though Google's Chrome is suspiciously absent from this list (Stephen Elop, the head of the Office division explains why at the end of this interview).

office_web_app_small_jul09.pngThe web applications will be tied in closely with the desktop clients, and the online storage will be managed through SkyDrive. For consumers, the web apps will be hosted on Windows Live and will be available for free, although Numoto remained tight-lipped about possible plans to monetize the apps through advertising. We could only get him to acknowledge that Microsoft was indeed 'experimenting' with various options, which we can only assume includes advertising.

Real-Time Collaboration

Another important aspect, which also ties in with a feature that Microsoft is stressing in the desktop applications of the Office suite, is the ability to collaborate on any document with various users simultaneously - including those using the web applications. While we haven't seen this in action, having a rich-text editor at hand for real-time collaboration on Word and PowerPoint documents is going to be a very exciting feature for a lot of users (however some third-party service providers who currently offer similar services will probably not be happy about this).


See What's New in Microsoft Web Applications 2010

Enterprise: Office Web Behind the Firewall

For enterprises, Microsoft will offer two solutions. One will be hosted as part of Microsoft's Online Services. Another version, however, will be available for companies to host on their own servers on top of SharePoint. For enterprises, especially those that have long felt that cloud computing wasn't for them, this self-hosted version of the browser-based Office suite is going to be a very attractive solution, especially considering that all of Microsoft's 90 million Office annuity customers will get access to this version as a regular part of the updates that come with these volume licenses.

As Numoto told us, Microsoft believes that this will allow the company to differentiate itself from other companies that offer office solutions in the cloud. While Takeshi was careful not to mention any competitors by name, it is obvious that this is aimed at Google (and perhaps less so, startups like Zoho and ThinkFree).

Clearly, this release will be a major deal for consumers and enterprises. A free version of the browser-based Office application that easily syncs with the desktop version and allows collaboration between users on both systems is going to be a big deal.

What About the Desktop?

The desktop apps obviously also got a make-over. But compared to the shift to Office 2007, the current release features only minor cosmetic updates from what we have seen so far. The integration of the web apps looks like the most exciting addition, as well as the ribbon interface becoming standard across all the applications. Also, Microsoft is putting a lot of emphasis on real-time collaboration, and different users can now edit documents simultaneously. Alhough Numote emphasized that all edits can be reversed.


See What's New in Microsoft Outlook 2010

Numoto also stressed the Office team focused on improving some of the most often used features. As an example, he told us that cut and paste is obviously one of the most popular features in Office, but that Microsoft found that after pasting something into a document, the key that was used the most often afterward was 'delete.' In order to improve the cut and paste process, Office will now feature a 'cut and paste preview,' similar to the feature that Office 2007 already offers for changing styles and fonts, for example.

Outlook aficionados will also be happy to hear that the email client will now feature an option to 'ignore' unwanted threads.

While the Technical Preview, which was announced today, will only be available for a limited number of users, the beta program will be open to everybody. Microsoft expects to ship the final version of Office 2010 in the first half of 2010.

So far, we haven't had a chance to actually test-drive the desktop or web apps ourselves, but you can expect an in-depth review from us once we get access to the beta.

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http://www.readwriteweb.com/archives/microsoft_launches_office_web_apps_and_office_2010_limited_beta.php http://www.readwriteweb.com/archives/microsoft_launches_office_web_apps_and_office_2010_limited_beta.php Microsoft Mon, 13 Jul 2009 06:30:00 -0800 Frederic Lardinois
OffiSync: Microsoft Office + Google Docs = the Perfect Office App We recently had the opportunity to test the new Microsoft Office plugin from OffiSync, which integrates Google Docs and Office. We can sum up our findings with one word: WOW. Although still in beta format, the plugin worked extremely well, providing that one missing aspect to the Microsoft Office software suite - an online component for storage, sharing, and collaboration.

]]> Wait, What About Office Live?

In saying that, you may think we're overlooking Office Live Workspace, Microsoft's own web-based service for storing and sharing documents with family, friends, or colleagues. After all, it does come with its own plugin for the Microsoft Office software which allows you to both open and save documents to and from your online workspace.

However, while both Google Docs and Office Live provide online storage and easy ways to share files, Google Docs has Office Live beat when it comes to collaboration, a key reason for the service's popularity. Where Office Live uses SharedView for screen sharing a document with another user in real-time, Google Docs allows multiple users to collaborate in real-time without the need for desktop software. Google's service can even alert you via email notifications when changes have been made. Microsoft's soon-to-arrive "Office Web Applications" may end up giving Google Docs a run for their money (especially considering it will work on the iPhone), but at the moment, Google Docs is the better choice for real-time collaboration.

Why OffiSync?

The only problem with Google Docs is that, in some people's opinion, it's just not as good as Microsoft Office software. Of course, that's an entirely subjective statement - you may or may not agree (In fact, it's likely you don't, given that you're reading a blog about web apps and web technology). Still, there's a large user base of folks who launch Office every day instead of a browser, and it's for those people that OffiSync was designed.

Test Drive

Through a simple Office plugin, you're provided with a new menu seamlessly integrated into either your Microsoft Office 2003 or 2007 software.

From the menu, you can open, save, search, email, and more, as you can see from the image above. In this case, "open" and "save" refers to opening and saving to and from Google Docs, not your PC.

Saving Files

Our one complaint involves the "Save" and "Save As" options. When we opened an Office document that was saved only on our PC, and went to upload it (save it) to Google Docs, neither "Save" nor "Save As" defaulted the title of the doc to what it was already named. Instead, it displayed "untitled." This is obviously only a minor issue, but one that becomes an annoyance if you use OffiSync to upload a lot of previously local-only files to the Google Docs service.

Browsing & Interacting with Google Docs

Using either the Save or Open menu options, you'll be presented with a dialog box which has tabs for both browsing and searching your Google Docs. There's even a drop-down box that lets you switch between multiple Google accounts if necessary.

We were surprised that you could even interact with the Google Docs service from within this dialog box. For example, a right-click on any folder gave us options to create a new folder, delete the folder, or refresh. This was especially handy as we began to upload and organize our local stash of files. You can also drag-and-drop files from one folder to another.

Searching

The search feature also worked really well, searching not only document titles, but also within the documents themselves. However, if you're looking for a document title using partial text, you'll need to use an asterisk (*) in order for the search feature to locate your file.

Collaborating

With the plugin, you can invite collaborators or modify their permissions. In a dialog box, you simply enter their email address, assign read or write permissions, then click "Save." You can then choose to write a short message and configure your notification options. It's just as easy as using the Google Docs service itself.

At the moment, in order to see real-time edits, you still have to use the Google Docs service in the browser. However, OffiSync creator, Oudi Antebi, is working on a feature that will let users see updates in real-time as two or more people open the file in Office.

Conclusion

The OffiSync software is shaping up to become a must-have add-on for anyone who can't part with their Office installation but wants to enjoy the features of Google's cloud-based service. It may even provide some competition for the upcoming Office Web Applications...if OffiSync ever expands beyond Word, Excel and PowerPoint, that is.

Antebi plans to keep OffiSync free for consumers but charge for the enterprise version, which will be available later this year. It's hard to say if that's the right strategy - after all, we're consumers and we'd be willing to pay for this plugin - it's that good. But given Microsoft's plans to debut their own Office web apps later this year, Antebi may have no other choice but to keep it free for consumers in order to stay competitive.

We just hope that OffiSync doesn't end up with the same fate as that other Google Docs/local docs sync service DocSyncer - they didn't make it. But, we think there's a chance that OffiSync will be able to thrive where that service did not thanks to Antebi's plans to integrate even more Google Services (like Google Maps) into the software in the future. That alone, could give it a unique selling point that no one else provides. He also plans on making the search feature more robust, giving users smart filters to find the files based on metadata (names of collaborators, file type, size, location, etc.). That, too, will be a useful feature - especially as more and more of our documents are transitioned to Google's web-based service.

If you want to try OffiSync for yourself, you can. The download is now available for everyone from the OffiSync web site.

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http://www.readwriteweb.com/archives/offisync_microsoft_office_plus_google_docs_is_the_perfect_app.php http://www.readwriteweb.com/archives/offisync_microsoft_office_plus_google_docs_is_the_perfect_app.php Product Reviews Thu, 21 May 2009 13:58:36 -0800 Sarah Perez
Veritocracy Moves Out of Beta The personalized news service Veritocracy dropped its beta badge today, opening its doors for everyone to register and try their hand at being a story editor. Veritocracy (or Veri) compares itself with Pandora, but for news instead of music. You search for broad topics (think politics or internet) and the site presents you story clusters which you can then vote up, vote down, or even submit your own content. Veri's motto: "Better information finds you."

]]> The way Veritocracy works is by allowing registered users to select topics or keywords they want to see stories on. In most cases, more than one related story will be returned, each from a different source. The user can then move through each story or see a topic overview with a list of sources. Either way, an up or down vote can be recorded. In Veritocracy's system, this is a vote of confidence, both in the quality of the story and the quality of the source. The choices people make will then be taken into account when presenting stories to other Veritocracy users.

Since the site looks at a number of variables in the voting process, not just the specific story that's voted on, the system can adjust in a number of dimensions behind-the-scenes to get you the type of stories you want to read on a particular subject.  For example, if you consistently vote up stories from a certain source (either one of their generic 'watcher' sources or a particular user), you will end up seeing more stories from that user in the future. If you consistently vote a particular story type up (say stories with a conspiracy theory slant), you will end up seeing more of those types of stories.

From what we can tell, the system Veritocracy is going for will benefit overall with the input of as many people as possible. And, since it is a destination site with its voting features (as opposed to a news site that you can grab a feed from and never visit again), active participation is key. We found the process of looking and voting for news overall smooth and enjoyable, the product is very polished and we definitely recommend you go and check it out. It may just become the first place you visit on the web for news.

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http://www.readwriteweb.com/archives/veritocracy_moves_out_of_beta.php http://www.readwriteweb.com/archives/veritocracy_moves_out_of_beta.php News Thu, 12 Mar 2009 14:20:00 -0800 Phil Glockner
DocVerse: Microsoft Office Sharing and Collaboration (+Invites) Two former Microsoft employees, Shan Sinha, a former Microsoft SharePoint and SQL Server strategist, and Alex DeNeui, also a SQL strategist, are attempting to do what (so far) Microsoft has not: compete head-on with Google Docs by transforming Microsoft Office into online collaboration suite. To do so, they've launched a company called DocVerse, an early-stage startup that aims to simply document sharing and collaboration.

]]> What's DocVerse?

DocVerse currently consists of a 1 MB Office 2007 plug-in that gives Microsoft's desktop software new collaboration and synchronization abilities. Once installed, every time you hit the "save" button in Office, a web version stored online is automatically updated, too. The web version also comes with a link you can share.

ZeroClickSharing.jpg

If that part sounds a lot like what's already available in Microsoft's Live Workspace, that's because it is. Like DocVerse, Live Workspace users can also install a plugin into Office that keeps files between computer and web in sync.

However, the key difference between DocVerse and any of Microsoft's current offerings is the service's online collaboration abilities. With DocVerse, a group editing feature lets multiple users edit one copy of the same document without having to check it out, then check it back in.

To begin using the software, you can share a document with others using either the URL provided or by entering in the email addresses of those you want to share with. As changes are made, they're synced back to the online version of the document. The DocVerse software then uses a confliction resolution system to deal with any potential conflicts between the updates. As the edits continue, DocVerse automatically creates new versions of the document while saving the older versions in case you need to revert back.

DocVerse users will also see their changes categorized in an in-file "News Feed" which appears in the sidebar of any open document. For users without Office, feedback can be given about the shared files straight from their web browser.

At launch time, the plug-in works with Microsoft PowerPoint 2007 only, but support for Word and Excel 2007 will roll out later this spring as will support for Office 2003. DocVerse is Windows-only.

Some Questions

Microsoft announced the upcoming Microsoft Office Web applications at their Professional Developers Conference in October. With these web applications, due in the next version of Office (Office 14), users will be able to create, edit, and collaborate on Office documents through the browser (IE, Firefox, or Safari). Despite some initial rumors, Office Web Applications will not require Silverlight to run and they'll even  work on the iPhone via the Safari browser.

That obviously made us wonder - how will DocVerse compete with Microsoft's own offering? Says DocVerse CEO Shan Shina, the key will be backward compatibility. Where the official Microsoft Office Web Applications will focus only on the latest and greatest version of Office (he presumes - no one really knows), DocVerse will aim to be compatible with Office 2003, 2007, and the upcoming Office 14. Given that 35-40 percent of the market still runs Office 2003 and 15-20 percent runs 2007, he imagines it will be a while before everyone upgrades to Office 14 - web apps or not.

While capitalizing on the "good enough" trend, the company will also focus on how they can best complement the newer Office 14 when it becomes available. In other words, no matter what Microsoft throws out there, DocVerse plans to provide the missing features.

Try it! (Invites)

To learn more about how DocVerse works, Web Worker Daily has a great hands-on review. Our readers can try DocVerse for themselves by clicking here: http://www.docverse.com?ic=RWW. There are only 200 invites available, so that link is first come, first serve.

Disclosure: Sarah Perez also writes for Microsoft's Channel 10.

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http://www.readwriteweb.com/archives/docverse_microsoft_office_sharing_and_collaboration.php http://www.readwriteweb.com/archives/docverse_microsoft_office_sharing_and_collaboration.php Product Reviews Thu, 12 Feb 2009 06:24:31 -0800 Sarah Perez
Microsoft Document Editor Coming To The iPhone DataViz, makers of Documents To Go, a Microsoft Office editor app for mobile devices, has confirmed that they are developing an application for the iPhone. The application would allow for editing of Microsoft Word, Excel, and PowerPoint files on your iPhone, or, presumably, your iPod Touch. According to a company representative, the application will likely be available in early 2009.

]]> Documents To Go is popular smartphone software that runs on the Blackberry, Palm, Windows Mobile, and Symbian platforms. Once installed, it allows for viewing and editing Microsoft Office files. Although you can't do everything that you could do with Microsoft Office desktop software, the Documents To Go app allows for several editing techniques from the basic (cut/copy/paste, spell check, replace/replace all, etc.) to the more advanced (font effects, paragraph alignment, insert charts/tables/comments, cell formatting, track changes, etc.). Those more advanced formatting abilities are available in the premium version of the program, but both it and the standard version are paid applications.

However, it's unknown at this time if the iPhone version of the Documents To Go application will function exactly the same as its predecessors. The company would not confirm anything else beyond the fact that they are indeed working working on an application and that they expect it to be available in early 2009.

iPhone Edges Closer To Business Use

Surprisingly, the competition for the Documents To Go iPhone app may come from Microsoft themselves, who confirmed at this week's PDC event that their new Office Web Applications suite will be available as a technical preview by year end. According to Microsoft, Office Web apps will work in IE, Firefox, and Safari browsers. We're hoping that means iPhone's Safari browser, but we won't know until testing begins.

Until then, something like a Documents To Go iPhone app could push the iPhone even closer to enterprise adoption, especially considering that the phone now works with Microsoft Exchange Server. Currently, Office files arriving as email attachments can be viewed on the iPhone, but making changes to those files is not possible. Providing editing tools may be the final step towards getting the iPhone past the barriers of I.T., where there are still holdouts claiming the iPhone isn't a business-ready device.

You can sign up here to be notified when this app becomes available.

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http://www.readwriteweb.com/archives/microsoft_document_editor_coming_to_iphone.php http://www.readwriteweb.com/archives/microsoft_document_editor_coming_to_iphone.php Product Reviews Fri, 31 Oct 2008 06:15:00 -0800 Sarah Perez
Google Apps Unseats Incumbent Microsoft Office in Washington, DC Google AppsWith a US presidential campaign in full swing and a current president at his term limit, the world is prepared for changes in Washington, DC. But abandoning Microsoft Office?

Enter the dark horse Google Apps - the new platform for day-to-day business operations in DC - now that Vivek Kundra, Chief Technology Officer for the District of Columbia, has decided to switch the District's 38,000 employees from the installed Microsoft Office suite to the Web-based Google suite.

]]> According to Bloomberg, the Google contract - signed in June to the tune of an estimated $500,000 a year - will replace the District's current email, word processing, spreadsheet, and presentation programs with Google's Web-based versions.

While this change won't be taking place in the Oval Office, it's still worth noting. The win marks a big step forward for Google Apps, which a little over a year ago, was still a viable target for Microsoft finger-wagging campaigns, decrying Google Apps' viability.

That view is definitely changing.

Earlier this year, Bernard Lunn hypothesized that Google Apps had become a true threat to Microsoft Office:

"Solid economic engine, good on collaboration/mobile, increasingly mature/ready for prime time...Yes, Google Docs looks like a major winner."

And this move by the DC CTO seems to validate that hypothesis.

With "belt tightening" on everyone's lips, the decision to move from the entrenched Microsoft offering to a more affordable solution could draw attention - especially given Kundra's focus on delivering more technological power at a lower cost:

"When I moved to Washington, I had more computing power on my laptop at the local coffee shop than the average police officer or teacher. We looked at the cloud computing model and the consumer space. Compared with the cost of owning infrastructure, it's far cheaper."

Granted, one Google win over Microsoft doesn't necessarily signal a trend. But the win is significant for Google, nonetheless. It becomes even more noteworthy considering that the customer is a local government, a market which has traditionally been slow to embrace the latest technologies.

If DC's willingness to abandon Microsoft Office indicates that Google Apps' user base has truly moved beyond bleeding-edge adopters, this could mark the beginning of a very interesting trend.

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http://www.readwriteweb.com/archives/google_apps_microsoft_dc.php http://www.readwriteweb.com/archives/google_apps_microsoft_dc.php Google Mon, 13 Oct 2008 01:15:00 -0800 Rick Turoczy
Word Processing: Most of You Still Use Desktop Software This week we ran a poll asking which word processing tool you primarily use. We wanted to see if things had changed much since we ran the same poll one year ago.

So are ReadWriteWeb readers, many of whom are early adopters of Internet technology, using online word processing services now instead of desktop software? Er, no.

]]> As at time of writing, over 1,500 people had voted. 48% of those still use Microsoft Word as their main word processing tool. Its open source desktop equivalent OpenOffice got 15%. However, there is good news for Web Office fans - Google Docs was in second place with 17%. This is a 6% increase from last year according to our polls.

Less Than 1/4 of You Use an Online Word Processer as Your Main Tool

Let's delve further into the results, firstly for the desktop software. Last year MS Word got 46% and this year 48%. So not much has changed for the dominant office software supplier, even with RWW's Net savvy readers. OpenOffice slipped a bit, down from 17% last year to 15% this year. Overall, 76% of readers still use a desktop software program as their main word processing tool (counting the 8% who use a text editor for this purpose). That's up slightly from 74% the same time last year.

That means that less than 25% of our readers use an online service as their primary means of doing word processing. The best of the online breed was Google Docs, with 17%, up from 11%. This is a good sign though, because Google Docs is now second behind only MS Word.

Google Docs Gains Users, But Not From Microsoft

What was a little surprising is that the Web startups competing with Google Docs all performed worse than last year. ThinkFree got 2%, Buzzword 1%, Zoho 1%, and Zimbra less than 1%. ThinkFree and Zoho both polled at 5% last year and Zimbra 2% (Buzzword wasn't in last year's poll). This indicates that Google Docs has gained users not from MS Word... but from the online startups.

Tell us your reaction to these results. What's happened to the startups? Are they doomed in this market dominated by the big guns?

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http://www.readwriteweb.com/archives/word_processing_poll_results_2008.php http://www.readwriteweb.com/archives/word_processing_poll_results_2008.php Polls Fri, 05 Sep 2008 07:00:00 -0800 Richard MacManus